STC Newsletter Competition

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Newsletter Competition Calendar

Dates in bold are firm. Other dates are target dates.

	May-June 2008	Feedback packets to editors completed and mailed (2007-2008 year)
	August 2008	Entry packets distributed (2008-2009)
	Late August to Jan. 10	Judge recruiting
	September 15, 2008	Contact the office if you didn't receive a "packet"
	October 5, 2008	Reminder of the first competition deadline
	October 15, 2008	Deadline (postmark) to submit entry and first issue
	January 4, 2009	Reminder of the second competition deadline
	January 11, 2009	Deadline (postmark) to submit remaining issues
	January 21-25, 2009	Packets of newsletters mailed to judges
	January 31, 2009	Rules for 2008-2009 competition (no later than)
	March 15, 2009	Judge evaluations complete (target date, often delays) Judges' written comments deadline (target date)
	March 28, 2009	Scores calculated and results announced (April 10 at the latest; target date, often delays)
	April 10, 2009	Packets with scores and formatted comments mailed (April 20 at the latest; target date, often delays)
	April 2009	Annual Conference Newsletter Exhibit constructed
	May 3-6, 2009	56th Annual Conference, Atlanta, GA
	May-June 2009	Two other traveling exhibits constructed
	June-July 2009	Newsletter Competition Committee reconstituted
	Ongoing	Discussion: rules changes and competition improvements

Administrative Calendar
	June - August 2008	· 2008-2009 Rules finalized (content and design guidelines should be set in January 2007) · Entry Form and Supplemental Checklist updated · Judging forms A, B, C, and D updated · Update Excel scoring forms (ongoing) · Goals for 2008-2009 developed · Intercom article about the Newsletter Competition (completed in May) · Develop procedural documents to assist the STC office (as necessary) · Recruit new committee members (as needed) · Determine functions, document tasks, and assign committee members

	Ongoing	· Maintain Web site and discussion list · Prepare files and guidance for the office (as needed) - Develop/update procedural documents - Develop/update flow diagram · Update miscellaneous documents - Letter: invitation to enter - Letters: winners and non-winners - Letters: statistical judges and qualitative judges - Judge assignment table - Judge assignment sheets and judging teams - Judge calendar and contacts sheet - Judge results log · Special projects: Improvements to the timeliness · Special projects: Improvements to the quality · Special projects: Analyze the rules and criteria

	October 2008 to January 2009	STC Office · Receive and process entries - Digitize entry information - Create labels for mailings and filing - Create entry log table - Create e-mail distribution list - File newsletter copies - Make necessary copies · Begin building judge packets - TBD · Three-hole-punch copies destined for exhibits

	Late October to November 2008	· Populate appropriate worksheet files for each newsletter (optional) - Newsletter names, and chapter or SIG names - Judges assigned to the newsletters - Issues to be entered for the newsletter · Assign newsletters to judges

		More to come

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A volunteer site to help STC members and other technical communicators by Tom Barnett, Gilbert, AZ.
Launched on azsrp.com January 1, 2001 (01/01/01).
Last updated June 25, 2008 .